Managing students and billing for a music teaching studio is made simple when using Privio. To demonstrate how simple it is, I will explain it all in roughly 500 words.

Students

Each student can belong to a family, and as mentioned in previous posts, each student can have multiple billing profiles customized to allow the music teacher choose how to bill each student individually.

There are three student statuses: waiting, active, and inactive. These will help the music teacher organize their students and help with retention efforts. From the studio dashboard, music teachers will be able to see the number of active students and running totals of the bills that are outstanding for each music teaching studio.

Billing

Creating bills for students is very easy, and in some cases can seem automatic. This is due to the way the billing system is broken down. Usually the only manual work a teacher will need to do is add any extra fees not covered by events or flat fees. Let me detail how simple the process really is to you - the teacher.

What's Under the Billing Tab?

When you select the

When I first started teaching piano, I used a combination of Excel and Outlook to manage billing for my studio. I would set up a recurring event in my Outlook calendar representing the student's lesson, and at the end of the month I would count up the lessons I taught, and go do some typing in Excel. I had a bill template prepared that I could alter for each student, then save, then print and mail. This actually worked pretty well when I started, but then again I only had five students.

Then my studio grew a bit. Now I was having new problems with my software of choice - students would cancel, so I had to figure out a way to cancel the Outlook appointment without removing it from the calendar (to account for cancellation/missed lesson fees). Sometimes I would forget to mark attendance, translating into erroneous bills for my students. This combination of general purpose software simply doesn't scale well as your music teaching business grows.

If you're a music teacher billing is an extremely important part of your studio, whether you've grown to hate it or not. I don't know of anyone that likes to

One of the main philosophies of Privio has been to make our software flexible and easy to use. We believe that your plate is full as it is, so we've made great efforts to make Privio fit that design philosophy. Over the next few weeks we'll be spotlighting Privio's main features and showing how we're making it happen.

One of the things we found when talking with music teachers is that everyone bills their students differently. Most bill monthly, but some do it per semester, and some have pretty crazy setups. Throw into the mix that some teachers bill a flat fee (the same amount independent of how many lessons are actually attended), and some bill per lesson, and things can get pretty complex pretty quick.

In order to enable all teachers to bill how they like we've come up with a feature we call Billing Profiles. When editing or creating a student record you can assign however many different billing profiles to that student as you like. And you can even create different profiles for different students. There are two different kinds of billing profile:

Per Event

Per event billing profiles tie into events

Music is such an important part of the human experience that many don't realize just how much of a role it plays in our daily lives. Many things we do every day involve music, whether it is watching our favorite TV series, listening to the latest playlist, or simply hearing a fanfare tell us the football game is about to begin. Music communicates across language, regional, and cultural barriers to bring understanding, ideas, and emotion to anyone willing to lend an ear.

In today's fast paced world, how can music teachers make sure that they are utilizing their time and their students' time in the best way, and cutting through all of the distractions to keep everyone up to date on their schedules, lessons, and payments?

That is why we are excited to introduce Privio.

You see, we understand that in order to create music, musicians must be taught how it is done. They must learn how to play an instrument, how to read and understand notes, and how to perform what they learn to their audience. To teach or to master music is no easy task and takes dedicated individuals who love music to achieve this.